Partner With Us

Checkmate Community partners with senior facilities across Texas. There's no membership fee, no activity charge, and no contract to sign to try us. We come in, run the activity, document it, and your residents end the day smiling.

Who We Serve & What We Bring

Who We Serve

Nursing homes, assisted living, memory care, rehab centers, and senior apartment communities. Any facility where residents benefit from structured activity time.

Activities We Bring

Live music, bingo, crafts, holiday programs, memory-care sensory sessions, community visits, and intergenerational events. Full supplies included.

Services We Offer

One-time visits, standing monthly programs, special holiday events, volunteer-led social hours, and facility-wide annual partnerships.

Facilities We Already Serve

Proud partners across Texas.

Partner list coming soon.

How Booking Works

Five steps, about 20 minutes of your time total.

Request

Submit the request form below. Tell us your facility, dates, and preferred activity.

Consult

We schedule a quick 15-min call to confirm fit, size, and any special considerations.

Paperwork

You complete the Facility Partnership Form and return the pre-visit intake.

Confirm

We confirm the date, time, setup needs, and your on-site contact.

Visit

We show up, run the activity, debrief with staff, and send a post-event summary.

Required Forms & Our Ground Rules

We're guests in your facility. Here's what we always do, and what we need from you.

Forms We'll Ask For

Facility Partnership Form (once)
Event Request Form (per visit)
Photo / Video Permission Form (per resident)
Dietary Restriction Form (before any food event)
Facility Contact Sheet (once, updated yearly)

Download All Forms →

Food & Snack Rules

We never serve food without your dietary form on file
Sealed, commercially packaged items only
Sugar-free & texture-modified alternatives when needed
Ingredients list provided to your staff before serving

Volunteer Rules

Volunteer Agreement + Confidentiality on file
Badge worn at all times inside the facility
Never alone with a resident — always with a lead
Sign in at your front desk on arrival

Safety & Permissions

No photos of residents without signed consent
No resident health info shared off-site
Follow your facility's infection control protocols
Comply with staff redirection at all times

Frequently Asked Questions

What does Checkmate Community do?

We're a 501(c)(3) nonprofit that brings activities into senior facilities. Live music, games, crafts, holiday events — we plan it, staff it, supply it, and run it on-site.

What kinds of facilities do you serve?

Nursing homes, assisted living, memory care, rehab centers, and independent senior communities. If your residents can benefit from structured activity time, we can serve you.

Do you bring your own supplies?

Always. Sound equipment, prizes, cards, crafts, decor — everything. Your staff never shops or preps for our visit.

Do you provide food or snacks?

When the event calls for it, yes — but only after your Dietary Restriction Form is on file. We only bring sealed, commercially packaged items with ingredient lists.

What does the facility need to prepare?

A room, residents, and a staff liaison during the activity. That's it. We bring everything else and clean up when we leave.

How far in advance should we book?

Two to four weeks is ideal. Shorter notice is sometimes possible — call us and we'll check.

Can family attend?

With your facility's approval, yes. Many of our events are designed to include family as part of the experience.

Can volunteers attend?

Yes — our own volunteers assist at most events. They sign a Volunteer Agreement and Confidentiality Acknowledgment before any visit.

How are dietary needs handled?

Through our Food & Dietary Restriction Form — per-resident allergies, diabetic, texture-modified, NPO, religious. We cross-check before bringing anything in.

How are photos handled?

Strict opt-in. Residents must have a signed photo permission form on file before we take any image that identifies them. If permission is unknown, we don't photograph.